Agenda Item
Meeting Date: 9/12/2019 - 6:30 PM
Category: APPROVAL OF CONSENT AGENDA
Type: Action
Subject: Proposed Changes to Public Comment
ACPS Division Objective :
Policy:
Enclosure:
File Attachment:
BDDH_0919.pdf
KD_0919.pdf
Public Comment Guidelines09102019_2.pdf
Summary: In an effort to streamline processes and assist in running a more efficient meeting, it is recommended that the School Board revise its process for signing up for Public Comment.

It is recommended that the Board implement a pilot for online sign-up for public comment. Beginning with the September 2019 work session, public comment sign-up will be available on-line and via telephone in addition to in person at the Board meeting.

How it would work

At 8 a.m. on the Monday of the Board meeting week, a link will be activated for individuals to sign-up or a call can be placed to the School Board Clerk's Office. The sign-up will remain open until Noon on the day of the meeting. A sign-up sheet will also be available on the meeting day beginning at 6 p.m.

If the Board approves this change, there will be a communication plan developed to notify stakeholders of the process change. The pilot will be re-evaluated at the beginning 2020.

Making this change will allow the Chair to review the number of speakers prior to the meeting in order to make any adjustments to the time allotted for speakers and/or depending on the number of speakers amend the proposed agenda.

In addition, Policy BDDH, Policy KD, and the Public Comment Guidelines are being recommended for changes to reflect current practice.
Funding:
Recommendation: 1) Implement a pilot to allow for electronic and telephone public comment sign up.
2) Approve the proposed revisions to the public comment guidelines.
3) Approve the proposed revisions to Policies BDDH and KD.
Approvals:
Recommended By:
Signed By:
Jennifer Johnston - School Board Clerk
Signed By:
Dr. Matthew Haas - Superintendent