Agenda Item
Meeting Date: 2/14/2019 - 6:30 PM
Category: APPROVAL OF CONSENT AGENDA
Type: Action
Subject: Donations and Reimbursements to School Division FY 2018-19 - 2nd Quarter
ACPS Division Objective :
Objective 5
We will optimize resources.
Policy: DI - Financial Accounting and Reporting
Enclosure: Summary and Coding for Donations and Reimbursements FY 2018-19 - 2nd Quarter
File Attachment:
18-19_Board_Report-Q2-Attachment-2nd_Quarter_Detail_Report.pdf
18-19_Board_Report-Q2-Attachment-2nd_Quarter_Summary_Report.pdf
Summary: Please find attached a summary of all cash donations, miscellaneous revenue and property donated to the Albemarle County Public Schools. The back-up for all donations, miscellaneous revenue and property received during the 2nd quarter of the 2018-19 fiscal year.

On July 11, 2012, the Board of Supervisors approved a streamlined appropriation process for anticipated School Fund revenue associated with miscellaneous grants, donations, and School Activity Funds. Funds will not be expended until the revenues are actually received.
Funding: Of the $145,179.37 that was appropriated for donations, $95,743.65 was accepted this quarter. Of the $101,774.72 that was appropriated for miscellaneous revenue, $62,817.04 was received this quarter.

The revenue is projected to exceed the remaining available balance. In accordance with streamlined process described in the summary section, an appropriation will be submitted appropriate $200,000.00 to cover donations and other miscellaneous revenue received by the School Division to date and for anticipated contributions through the end of FY 18-19. Funds will not be expended until the revenues are actually received.
Recommendation: Please accept all donations, property donations and miscellaneous revenue as property of the Albemarle County Public Schools.

Request the Board of Supervisors appropriate $200,000.00 to cover donations and other miscellaneous revenue received by the School Division to date and for anticipated contributions through the end of FY 18-19. Funds will not be expended until the revenues are actually received.
Approvals:
Recommended By:
Signed By:
Lindsay Harris - Senior Budget Analyst
Signed By:
Jackson Zimmermann - School Finance Officer
Signed By:
Rosalyn Schmitt - Chief Operating Officer
Signed By:
Dr. Matthew Haas - Superintendent